How to Get Your Boss to Switch to a Cloud Telephone System

It’s not quite Mission: Impossible and you’re not expected to scale buildings or wear scanner contact lenses. However, you know from experience that convincing The Powers That Be in your business to invest in a new solution can be a challenge — or a struggle.

To be fair, it’s (probably) not that your boss delights in saying no, or enjoys borrowing a phrase from the universal parents playbook: “we’ll look into it at a later date.” It’s a lot more pragmatic and down to earth than that.

Simply put, smart bosses — which are the kind that make decisions that keep folks (including you) employed — don’t loosen the purse strings because they think something looks interesting or seems like a good idea. Instead, they approve procurements based on data and facts.

Fortunately, that’s exactly what your convincing proposal, pitch or presentation for a much-needed — and probably long overdue — cloud telephone system will include. Here’s the territory that you need to cover:

1. Your business will dramatically lower telecommunications costs.

Some cost saving promises are just that: promises. But they never come to fruition, because the savings are either paltry or negligible.

This isn’t a risk with a cloud telephone system. Depending on your usage needs, your business can expect to save anywhere from 25 percent to over 50 percent. And this isn’t just a one-time saving. It’s ongoing year after year. That’s money that your business can re-invest to drive growth — or hey, better yet, hand out some well-deserved raises and bonuses.

2. You’ll enjoy unprecedented mobility.

We’re all familiar with the convenience of being able to use our personal smartphones to connect with whoever we want, whenever we want, and wherever we are. However, conventional business phone systems are a different story. Other than call forwarding, mobility really doesn’t exist.

However, a cloud telephone system enables true — and unprecedented — mobility. You and the rest of your colleagues can make and receive calls using your smartphone anytime and from anywhere. What’s more, you won’t incur any long distance costs, you can link to your car’s Bluetooth system, and perhaps best of all: your business’s name and number will show up on Caller ID instead of your personal name and number.

3. Scaling in Either Direction is Fast, Easy and Affordable

With a conventional phone system, scaling up or scaling down can be costly and frustrating. With the former, technicians may need to dig and lay cable. With the latter, you can be stuck with costly lines and capacity that you don’t need — but are paying for month after month.

A cloud telephone system eliminates both of these risks. Scaling up is seamless, and you can easily add numbers through a web-based dashboard. There are no cables to lay, and virtually no limit — you can have 5 users, or more than 5000. On the other hand, if you consolidate operations and no longer need numbers, you simply let your affordable licenses expire. It’s as simple as that.

4. Your team will benefit from advanced carrier-grade features.

Last but certainly not least: your boss is always saying that the team needs to be more productive and efficient.

A cloud telephone system makes this happen with a wide range of advanced carrier-grade

features that either aren’t available with a conventional phone system, or are excessively (or prohibitively) expensive. These features include voicemail-to-email, video conferencing, auto attendant, and the list goes on. You and your colleagues will be doing more with less, which makes your boss happy. Everyone wins.

Need help convincing your boss to switch to a cloud telephone system? Contact the DigitalPhone.io team today. (336) 560-4400. We can help you prepare a data-driven proposal — or if you wish, we can even deliver the presentation on-site in front of your thrilled boss!

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